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Sustainability in Action - LEADERSHIP MEETING

Global Leadership Convention April 2025 | Event: In-Person | Location: Lisbon, Portugal | Audience: 290 Leaders

The Challenge

Our client wanted their annual leadership convention to go beyond delivering business updates — it also needed to reflect their ESG ambitions. With a strong commitment to responsible consumption and sustainability, the objectives were clear:

  • Raise awareness among delegates of how their choices impact the planet
  • Empower participants to make sustainable decisions both during and after the event
  • Embed these messages in a fun, engaging and memorable way

Key focus areas were on water, recycling, and carbon reduction.

Our Approach

Aspect developed a sustainability framework for the convention, centred on measurable actions and delegate engagement.

Our role included:

  • Proposing key initiatives aligned with ESG objectives
  • Tracking and reporting on progress throughout the project
  • Proactively identifying new opportunities as planning evolved
  • Calculating baseline carbon data and highlighting savings achieved through sustainable choices

Sustainability

… was woven through every stage of planning and delivery:

  • Venue & suppliers:
    Three venues were assessed for ESG credentials, with the final choice enabling us to contract exclusively with local suppliers.
  • Food & waste:
    A food waste management partner ensured redistribution of surplus meals to local communities, creating a no-waste approach.
  • Carbon reduction:
    Delegates were encouraged to opt into the hotel’s Green Card scheme via the event app and registration site to encourage energy efficiency and water waste management / reduction
  • Transport:
    Group transfers were prioritised to minimise travel associated carbon emissions; our full team travelled economy class, with the same recommendation made to the client for their delegate travel bookings
  • Engagement & awareness:
    A tailored sustainability quiz featured across multiple categories — from climate change to everyday lifestyle choices — helping delegates understand the tangible impact of their decisions
  • Practical choices:
    Visibility was provided on the carbon impact of menu selections, including differences between meat, fish, vegetarian, and vegan dishes, as well as hot drink and milk choices

The Results

The event successfully demonstrated how a large-scale international gathering can embed sustainability at every touchpoint.  Highlights included:

  • Redistribution of food waste to local communities, eliminating waste streams
  • Carbon savings from travel, hotel, and menu choices
  • Real-time delegate engagement with sustainability through quizzes and practical decision-making to educate and influence on best practices / smart choices
  • A baseline event carbon footprint established, alongside estimated savings achieved from adopted practices

 

By making sustainability visible, interactive, and measurable, the Convention not only delivered on ESG commitments but also equipped 290 leaders with insights to carry forward into their everyday decisions — creating impact long after the event.

 

 

 

Our Work

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